Matrix of HR Solutions for Facility Management Agencies

Employee Module

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Employee Data Management

• Employee master data capture
• Recruitment and Deputation of personnel to various units.
• Rejoining of the guards without re-entering the details again
• Generation of ID Card with validity period
• Generation of Enrolment form
• Generation of PF/ESI declaration forms
• Generation of Police verification forms
• Bulk upload of Employee Bank Account numbers
• Data Import Utility for PF, UAN, ESI, PSARA, Aadhaar and Police Verification Numbers
• Bio Metric data capture of the Employees for both Right and Left hand – 10 fingers
• Police verification data check
• PF submission data check

Monthly Attendance & Payroll Processing

• Payroll processing Unit wise
• Day wise muster with import utility
• Consolidated Monthly Attendance with import utility
• Provision to Input Shifts, OTs and NFHs
• Auto fill with previous month data of Employees

Manage Loans & Other Deductions

• Issue of Loans & Advances extended to the Employees and its Flexible Mode of Deduction
• Issue of Uniform to the Employees and its Flexible Mode of Deduction
• Security Deposit Deduction
• General Deduction
• Labour Welfare Fund

Monthly Payroll Reports

• Generate Monthly Wage Register – Unit wise
• Generate Monthly Pay Slip – Unit wise
• Generate Form XVII/ Form 22/ Form T, Form XIX

Compliance Data in Excel & Upload Formats

• PF & ESI data in Excel for Upload
• PSARA Data for Upload
• Consolidated Unit wise PF & ESI Data in Excel
• PF & ESI Exempt Employee List
• PT Deduction Based on Consolidated Income for the Month

Bank Upload Formats

• Generation of Salary Data in Excel files for bank upload.

Unit/ Client Module

Unit/ Client & Contract Details

• Unit/ Client master data capture
• Contract details based on clients pay structure
• Multiple Unit/ Client mapping for billing
• Renewals / Extension of contracts
• Maintain old contract details

Monthly Bills Generation

• GST Complaint Billing : CGST, SGST & IGST
• Generate Monthly Bills – Unit wise
• Mapped Multiple Units billing
• Generate Ad hoc Bills whenever necessary

Inventory Module

Vendor Management

• Vendor Master data capture
• Item Master related data capture
• Goods Receipts from Vendors
• Purchase Returns

Uniform Management

• GRN for Uniforms
• Issue of Uniform to Employees
• Uniform Issues on Chargeable or Free basis
• Bulk issue of Uniforms to Team Leader/ Field Officer
• Uniform Returns from Team Leader/ Field Officer
• Employee Uniform Returns

Admin & Security Module

Management Reports

• Margin Analysis Unit wise
• Cash Requirement – Excel Report
• Monthly wise Employee Shifts – Excel Report
• Uniform Deduction Status
• Salary Advance Deduction Status

Security : User Access & Data Backup

• Dynamic User Manager for all the above which willhandle user level, module level access rights
• Backing up of data at Day end